The Executive Assistant’s duties include:

• (a)To coordinate office administration related duties, including resources management, IT support, procurement, office accommodation and building management, and systems and records management (including implementation of the electronic recordkeeping system);
• (b)To perform personnel-related duties including staff recruitment, handling staff’s leave records and payroll;
• (c)To provide secretarial and executive support to senior officers;
• (d)To provide secretarial and general administrative support to the Community Investment and Inclusion Fund (CIIF) Committee, Sub-Committees and working groups;
• (e)To handle public enquiries and complaints;
• (f)To provide general administrative support in relation to CIIF applications and publicity and promotion matters; and
• (g)To perform any other duties assigned by senior officers.

Candidate should:

• (a)Have a Bachelor’s degree from a Hong Kong university, or equivalent;
• (b)Have at least three years’ full-time post-qualification working experience mainly in general administrative or management work. Preference will be given to candidates with relevant working experience in the government or public bodies;
• (c)Have a good command of both written and spoken Chinese and English and have met the language proficiency requirement of Level 3 / Grade C or above in Chinese Language and English Language in the Hong Kong Diploma of Secondary Education Examination (HKDSEE) / Hong Kong Certificate of Education Examination (HKCEE), or equivalent [See Notes (1)];
• (d)Have good communication and interpersonal skills;
• (e)Have knowledge of computer software applications including MS Word (English and Chinese), Excel and PowerPoint; and
• (f)Be able to work independently and under pressure.