• (a)To provide administrative and clerical support to professional and technical staff;
• (b)To provide clerical and coordination support to meetings;
• (c)To supervise clerical staff in performing administrative and clerical duties;
• (d)To arrange service and salary payments for contract staff;
• (e)To arrange certification of invoices and claims of staff allowance, manage files and update administrative and financial records;
• (f)To keep stock of consumables and arrange for replenishment; and
• (g)To perform other administrative/ clerical duties as assigned by supervisor from time to time.

Other Job-related Requirements:

• (a)The hours and venues of work may be varied having regard to the operational needs of the department. The successful candidate may be required to
  • (i)work shifts or irregular hours or perform on-call or standby duties; and
  • (ii)work occasionally outdoors.
• (b)The number of working hours is subject to the operational needs but will not exceed 17.5 hours per week. There is no guarantee on the minimum number of hours of work in any given period.

Applicants should have/be –

• (a)completed Secondary 5, or equivalent;
• (b)met the language proficiency requirement of Level 2 (Note) or above in Chinese Language and English Language in the Hong Kong Diploma of Secondary Education Examination (HKDSEE) or the Hong Kong Certificate of Education Examination (HKCEE), or equivalent

(Note: “Grade E” in Chinese Language and English Language (Syllabus B) in the HKCEE before 2007 are accepted administratively as comparable to “Level 2” respectively in Chinese Language and English Language in the 2007 HKCEE and henceforth); (c) preferably 15 years or above experience in office work, including 10 years or above working experience in supervising clerical staff in large-scale institutions; (d) fluent in Cantonese and preferably in English; and (e) basic knowledge in computer applications (e.g. Microsoft Office Word and Excel).