For the post of Senior Research Administrator, it is expected that a selected candidate will be asked to undertake duties at (A) or (B) below, subject to the needs of and deployment by the Secretariat. Post (A) (a) providing support in the administration of UGC’s research assessment exercise and RGC’s research funding / fellowship schemes, including liaison with academic experts and external reviewers; (b) on-going monitoring of funded research projects / fellowships; (c) organising visits (overseas and local) and other activities / functions in connection with (a) and (b) above; (d) assisting in allocating resources in connection with competitive allocation of research postgraduate places and of the research portion of the block grant, and providing support in research policy issues; (e) providing executive support for the meetings of the UGC (relating to Research), and RGC and its sub-committees / panels, and other RGC-related activities; (f) undertaking research and assisting in the drafting of meeting papers and reports; and (g) other duties assigned. Post (B) (a) assisting in the consultation work with the self-financing tertiary education sector and the professional and continuing education arms in the UGC-funded institutions offering local degree courses; (b) advising the self-financing tertiary education sector on the requirements and the level of administrative support required in managing approved projects and expenditures, and establishing internal monitoring mechanism; (c) organising visits and activities in connection with (a) and (b); (d) preparing the documentation for the launching of new funding schemes for self-financing tertiary education sector; (e) assisting in the processing of research grants applications; (f) undertaking research and assisting in the drafting of meeting papers and reports; (g) providing executive support for the meetings of the RGC and its sub-committees / panels / working groups, and other RGC-related activities; and (h) other duties assigned. For the post of Research Administrator I, a selected candidate will be asked to undertake duties including: (a) plan and coordinate the processing of UGC/RGC funding schemes and/or research assessment exercises; (b) handle research applications/submissions from the eight UGC-funded institutions; (c) implement the assessment process of research applications/submissions by coordinating with academic panel members and external reviewers, and arranging and providing secretarial support to panel meetings; (d) carry out the subsequent monitoring duties relating to funded research projects, assist in verifying assessment results and formulating funding allocation; (e) edit UGC/RGC publications and provide executive support to initiatives; (f) plan and arrange UGC/RGC functions; and (g) other duties as assigned.

For appointment as Senior Research Administrator / Research Administrator I, the candidate must have a total of minimum 10 years’ / 4 years’ post-degree working experience in executive and/or administrative support positions respectively. Preference will be given to candidates with working experience in research administration, handling applications for research funds and/or higher education sector. Candidates who do not satisfy the requirements for Senior Research Administrator may apply for appointment as Research Administrator I. Candidates who apply for Senior Research Administrator may also be considered for appointment as Research Administrator I as the Secretariat sees fit. Other specific entry requirements that must be satisfied by candidates of Senior Research Administrator or Research Administrator I include: (a) have a Hong Kong bachelor’s degree, or equivalent; (b) have excellent command of spoken and written Chinese (including Putonghua) and English. The candidates should have Level 3 or above in Chinese Language and English Language in the Hong Kong Diploma of Secondary Education Examination (HKDSEE) or the Hong Kong Certificate of Education Examination (HKCEE), or equivalent (Note: For appointment purpose, ‘Grade C’ in Chinese Language and English Language (Syllabus B) in the HKCEE before 2007 is accepted administratively as comparable to ‘Level 3’ in Chinese Language and English Language in the 2007 HKCEE and henceforth); (c) be proactive, and have a strong sense of responsibility as well as the ability to work independently; (d) possess strong organisational power, planning and analytical skills, and ability to work under pressure; and (e) have good computer proficiency.