Duties in general include the following which may vary for different positions. Specifically, for Executive Assistant (Part-time), the duties may vary during their appointment in order to provide opportunities for deeper understanding of various areas of work in Government: (a) To provide general administrative and management support, such as project planning and management, resource and records management, compilation of reports and statistics, etc.; (b) To provide secretarial and logistical support to committees, meetings, working groups, including preparation of papers, agenda, minutes and the related document in both English and Chinese and taking follow-up actions after the meetings; (c) To assist in the organization, coordinating, monitoring and evaluation of various district projects, e.g. community involvement activities, youth programmes/activities and works projects, etc. be those initiated by District Council (DC), its Committees/Working Groups and District Youth Programme Committee, etc.; (d) To assist in the coordination and organization of publicity, promotion and public relations activities concerning the district projects/activities; (e) To assist in handling procurement exercises for the district projects/activities and performing the contract management duties; (f) To assist in preparing submissions to the government departments, the Legislative Council and the DC as and when required; (g) To assist in vetting and processing applications for various district projects/activities from district organisations including schools and non-governmental organisations (NGOs); (h) To assist in allocating payment of approved funds to successful district organisations; and to monitor progress of district projects/activities including vetting regular financial and progress reports from District Council, other government departments, NGOs and/or business organizations; (i) To man the reception counter of the Public Enquiry Service Centre (PESC); (j) To manage the booking arrangements and computer system of community halls/centres; (k) To assist in implementing Free Legal Advice Scheme and providing declaration service; (l) To attend to enquiries and queries from the public and other organisations; (m) To maintain and manage the relevant documents including information on the website for the district projects/activities; and (n) To undertake any other duties as and when required.

Candidates should (a) have a bachelors’ degree from a Hong Kong university, or equivalent; (b) met the language proficiency requirements of Level 3 (Note(a)) or above in Chinese Language and English Language in HKDSEE or HKCEE, or equivalent; (c) have good command of spoken and written English and Chinese; (d) have good communication and interpersonal skills; and (e) have knowledge of common computer software applications, including MS Word, Excel, PowerPoint, Chinese and English word-processing skills.