Duties in general include the following which may vary for different positions. Specifically, for Executive Assistant (Part-time), the duties may vary during their appointment in order to provide opportunities for deeper understanding of various areas of work in Government:

• (a)To provide general administrative and management support, such as project planning and management, resource and records management, compilation of reports and statistics, etc.;
• (b)To provide secretarial and logistical support to committees, meetings, working groups, including preparation of papers, agenda, minutes and the related document in both English and Chinese and taking follow-up actions after the meetings;
• (c)To assist in the organization, coordinating, monitoring and evaluation of various district projects, e.g. community involvement activities, youth programmes/activities and works projects, etc. be those initiated by District Council (DC), its Committees/Working Groups and District Youth Programme Committee, etc.;
• (d)To assist in the coordination and organization of publicity, promotion and public relations activities concerning the district projects/activities;
• (e)To assist in handling procurement exercises for the district projects/activities and performing the contract management duties;
• (f)To assist in preparing submissions to the government departments, the Legislative Council and the DC as and when required;
• (g)To assist in vetting and processing applications for various district projects/activities from district organisations including schools and non-governmental organisations (NGOs);
• (h)To assist in allocating payment of approved funds to successful district organisations; and to monitor progress of district projects/activities including vetting regular financial and progress reports from District Council, other government departments, NGOs and/or business organizations;
  • (i)To man the reception counter of the Public Enquiry Service Centre (PESC);
• (j)To manage the booking arrangements and computer system of community halls/centres;
• (k)To assist in implementing Free Legal Advice Scheme and providing declaration service;
• (l)To attend to enquiries and queries from the public and other organisations;
• (m)To maintain and manage the relevant documents including information on the website for the district projects/activities; and
• (n)To undertake any other duties as and when required.

Candidates should

• (a)have a bachelors’ degree from a Hong Kong university, or equivalent;
• (b)met the language proficiency requirements of Level 3 (Note(a)) or above in Chinese Language and English Language in HKDSEE or HKCEE, or equivalent;
• (c)have good command of spoken and written English and Chinese;
• (d)have good communication and interpersonal skills; and
• (e)have knowledge of common computer software applications, including MS Word, Excel, PowerPoint, Chinese and English word-processing skills.