1. To assist in planning and organising the 18th Conference of Chief Justices of Asia and the Pacific (“the Conference”) to be held in Hong Kong in November 2019 tentatively including guest invitation, programme development and budgeting, etc;

2. To liaise with the participants and attend to their enquiries and requests on the logistical arrangements for the Conference;

3. To liaise and coordinate with the different task groups formed within the Judiciary to look after different areas of work for the Conference;

4. To arrange procurement of goods and services for the Conference, including hotel accommodation, catering and social programmes, production of information folders and conference collaterals, etc; liaise and coordinate with various service providers/contractors to ensure their delivery of services are in accordance with the requirements;

5. To provide secretarial support to working meetings related to the organisation of the Conference; and

6. To provide other executive support for the senior officers as required.

(Remarks: The appointee may be required to work irregular hours.)

Candidates should have –

(a) a bachelor’s degree from a university in Hong Kong, or equivalent;

(b) an aggregate of at least 15 years’ post-qualification work experience in administration or event management at managerial / supervisory level. Extensive experience in event management in sizeable corporations or public, quasi-government bodies and/or the Hong Kong Special Administrative Region Government or experience in organising events involving Asia and the Pacific will be a clear asset;

(c) the ability to communicate effectively in Chinese and English and met the language proficiency requirements of Level 2 (Note) in the two language papers [Use of Chinese (UC) and Use of English (UE)] in the Common Recruitment Examination (CRE), or equivalent;

(d) strong analytical power and good organisation, communication and interpersonal skills, and ability to work independently and effectively under tight schedule; and

(e) good knowledge in common computer applications including Microsoft Word, Excel and Powerpoint as well as Chinese word processing.

[Note 1: All qualifications and work experience required should be obtained on or before the closing date for application.]

[Note 2: Candidates who are invited for the selection interview will normally receive the invitation (by email or by post) in about six to eight weeks from the closing date for application. Those who are not invited for the selection interview may assume that their applications are unsuccessful.]