Executive Assistant (District Council) To provide administrative and executive support in the following –

• (a)providing secretarial and logistical support for the meetings of Southern District Council (SDC) and its committees and working groups, including preparing papers, agenda, minutes and the related documents in both English and Chinese and taking follow-up actions after the meetings;
• (b)assisting in vetting and processing funding applications for activities submitted by district organisations;
• (c)assisting in handling procurement exercises initiated by SDC and its committees/working groups and performing the contract management duties;
• (d)assisting in the content updating and maintenance of the websites developed by SDC;
• (e)assisting in organising events initiated by SDC and its committees/working groups; and
• (f)performing any other duties as assigned.

Executive Assistant (Youth Programmes) To provide administrative and executive support in the following –

• (a)To assist in monitoring the progress of approved youth programmes and activities and organizing/co-ordinating youth programmes and activities initiated by District Youth Programme Committee;
• (b)to assist in vetting and processing applications for youth programmes and activities from district organizations including schools and non-governmental organizations;
• (c)to assist in allocating payment of approved funds to successful district organisations and to check financial reports and receipts for all approved youth programmes and activities;
• (d)to assist in promoting youth programme and activities;
• (e)to provide administrative support for the daily operation of office; and
• (f)to perform other duties as and when required.

Executive Assistant (Signature Project Scheme) To provide administrative and executive support to the implementation of district projects including:

• (a)assisting the Assistant District Officer in the coordination, overseeing and review of the district project(s), including preparing submissions to the government departments, the Legislative Council and the District Council;
• (b)assisting in the coordination and organisation of publicity and public relations activities concerning the district projects;
• (c)monitoring progress of district projects including vetting regular financial and progress reports from District Council, other government departments, NPOs and/or business organizations;
• (d)providing secretarial and logistical support to committees and meetings;
• (e)assisting in processing payment claims, liaising with District Council, other government departments, NPOs and/or business organizations, compiling statistics, etc;
• (f)attending to enquiries and queries from the public and other organizations;
• (g)maintaining and managing the relevant documents including information on the website for the district projects; and
• (h)undertaking any other duties as required.

• (a)have a bachelor degree from a Hong Kong university, or equivalent; and
• (b)have met the language proficiency requirements of
  • (i)Level 3 or above in Chinese Language and English Language in the Hong Kong Diploma of Secondary Education Examination, or equivalent; or
  • (ii)Level 3 or above in Chinese Language and English Language in the Hong Kong Certificate of Education Examination (HKCEE), or equivalent (for the purpose of appointment of non-civil service contract staff, ‘Grade C’ in Chinese Language and English Language (Syllabus B) in the HKCEE before 2007 is accepted administratively as comparable to ‘Level 3’ in Chinese Language and English Language in the 2007 HKCEE and henceforth); and
• (c)possess excellent command of spoken and written English and Chinese;
• (d)have good communication and interpersonal skills, be able to work in interface with a wide spectrum of non-governmental organisations, community organisations and the public;
• (e)have high proficiency in MS Office, including both Chinese and English word processing and Excel;
• (f)have at least one year of post-qualification experience in administrative / project management;
• (g)preference will be given to candidates with experience in the management of works / engineering / architectural / cultural or arts projects, and/or management of contractors, and/or project design and planning, and/or operational management; and
• (h)possess knowledge and experience in public administration / non-profit making organizations (NPOs) / district affairs and/or qualification in accounting / legal studies is an advantage.