- (a)協助高級人員按優先次序處理所有來往文件、電郵、檔案及考績報告，包括列印文件、進行相關準備和跟進工作，並分發文件予負責人員及記錄工作進度；
- (b)為高級人員及相關人員安排會議／活動／公幹及提供後勤支援，包括準備會議資料、預約場地、安排交通等；
- (c)提供秘書支援，包括接聽電話、處理留言、接待訪客、打字和歸檔等；
- (d)為高級人員更新預約日誌；
- (e)提供一般行政支援及聯繫其他政府政策局／部門，包括更新參考資料、安排申請發還假期及旅費津貼和支出、整合報表、擬備文件和搜集資料；以及
- (f)執行高級人員指派的其他秘書工作。
職責
- (a)To handle and prioritise all incoming documents, emails, files, appraisal reports, correspondence for the principal(s), including printing documents and taking relevant preparation and follow-up work, disseminating relevant documents to subject officers and keeping track of progress of the work;
- (b)To line up meetings and arrange logistics support for the principal
- (s)and officers in attending meetings / events / duty visits. Specific tasks include preparing meeting folders, booking conference rooms and arranging transport, etc.;
- (c)To provide secretarial support including answering telephone calls, taking messages, receiving visitors for the principal(s), typing and filing, etc.;
- (d)To maintain an up-to-date diary of appointments for the principal(s);
- (e)To provide general administration support and liaison with other Government Bureaux / Departments including updating reference materials, arranging claims of reimbursement on expenses and leave and passage allowance, collating returns, drafting routine documents and conducting information search; and
- (f)To undertake any other secretarial duties as assigned by the supervisor(s).
入職條件
申請人於獲聘時須為香港特區永久性居民，並符合下列條件：
- (a)
- (i)在香港中學文憑考試五科考獲第2級或同等或以上成績， 或具同等學歷；或
- (ii)在香港中學會考五科考獲第2級／E級或以上成績，或具同等學歷；
- (b)符合語文能力要求，即在香港中學文憑考試或香港中學會考中國語文科和英國語文科考獲第2級或以上成績，或具備同等成績；
- (c)具備不少於20年在公營機構、政府部門及／或大型企業任職秘書的工作經驗，當中包括不少於15年是擔任高級管理層的私人助理或秘書。具備創新及科技相關行業的經驗將獲優先考慮；
- (d)能有效運用中文(廣東話和普通話)及英語溝通；
- (e)中文文書處理速度達每分鐘20字及英文文書處理速度達每分鐘50字；以及
- (f)熟悉電腦操作，包括使用文書處理、試算表及簡報等軟件。
Candidates must be permanent residents of the HKSAR at the time of appointment and should possess –
- (a)
- (i)Level 2 or equivalent or above in five subjects in the Hong Kong Diploma of Secondary Education Examination (HKDSEE), or equivalent; OR
- (ii)Level 2 / Grade E or above in five subjects in the Hong Kong Certificate of Education Examination (HKCEE), or equivalent;
- (b)Met the language proficiency requirements of Level 2 or above in Chinese Language and English Language in the HKDSEE or HKCEE, or equivalent;
- (c)A minimum of at least 20 years of working experience in providing secretarial support in public organisations, Government departments and/or large companies, with at least 15 years’ experience in serving as personal assistant or secretary to senior management. Experience in I&T related fields is an advantage;
- (d)Able to communicate effectively in spoken Chinese (Cantonese and Putonghua) and English;
- (e)Chinese word processing speed of 20 words per minute and English word processing speed of 50 words per minute; and
- (f)Proficient in computer operations such as using word-processing, spreadsheet and presentation software, etc.
入職條件(註)
政府在聘任時，2007年前的香港中學會考中國語文科和英國語文科（課程乙）E級成績，在行政上會被視為等同2007年或之後香港中學會考中國語文科和英國語文科第2級成績。
一分鐘，足以摧毀你對英文的自信！
