The Senior Personal Secretary will provide secretarial and clerical support to Director of HKTE. Duties include –

(a) English and Chinese word-processing;
(b) screening and prioritizing all incoming documents/files/correspondences and alerting the Director of HKTE of any matters of significance;
(c) handling emails, files and documents for Director of HKTE, such as preparing PowerPoint slides, document printing, filing and relevant follow-up work, disseminating relevant documents to subject officers for action, keeping track of progress and action as necessary and reminding Director of HKTE of the deadlines for returns, etc.;
(d) receiving visitors and liaising with Director of HKTE’s contacts;
(e) handling enquiries/complaints;
(f) handling other office administration duties such as obtaining quotations and booking of air tickets, handling claims and allowance for Director of HKTE, etc.;
(g) managing the diary of Director of HKTE with respect to meetings, functions and other appointments, making suitable booking and transport arrangement, and compiling relevant briefs and folders; and
(h) performing any other duties as assigned by senior officers.

Candidates must be permanent residents of the Hong Kong Special Administrative Region (HKSAR) at the time of appointment and should have –

(a) a minimum of 15 years’ full-time work experience in secretarial and administrative roles, preferably supporting senior executives or directors;
(b) (i) Level 2 or equivalent [Note (1)] or above in five subjects in the Hong Kong Diploma of Secondary Education Examination (HKDSEE) [Note (2)], or equivalent; or (ii) Grade E or above in five subjects in the Hong Kong Certificate of Education Examination (HKCEE) [Note (2)], or equivalent;
(Note (1): “Attained” in Applied Learning subjects (subject to a maximum of two Applied Learning subjects), and Grade E in Other Language subjects in the HKDSEE are accepted as equivalent to Level 2 in the New Senior Secondary subjects in the HKDSEE.)
(Note (2): The subjects shall not include Chinese Language or English Language.)
(c) met the language proficiency requirement of Level 3 or above in English Language (Syllabus B before 2007) and Chinese Language in the Hong Kong Certificate of Education Examination (HKCEE) or the Hong Kong Diploma of Secondary Education Examination (HKDSEE), or equivalent;
(Note: Grade C in Chinese Language and English Language (Syllabus B) in the HKCEE before 2007 are accepted administratively as comparable to Level 3 respectively in Chinese Language and English Language in the 2007 HKCEE and henceforth.)
(d) excellent interpersonal and communication skills with good command of both written and spoken English and Chinese (Cantonese and Putonghua);
(e) attention to detail and accuracy in managing documents, correspondence and scheduling;
(f) sensitiveness to maintain confidentiality of information and handling sensitive information with discretion; and
(g) proficient in the application of common business software such as MS Word, MS PowerPoint, MS Excel and MS Outlook, etc.