(a) To handle and prioritise all incoming documents, emails, files, appraisal reports, correspondence for the principal(s), including printing documents and taking relevant preparation and follow-up work, disseminating relevant documents to subject officers and keeping track of progress of the work;
(b) To arrange for appointments and prepare folders for meetings, book conference rooms and transport, maintain an up-to-date diary of appointments and make duty visits arrangements as necessary;
(c) To undertake reception duties including answering telephone calls, taking messages, receiving visitors for the principal(s);
(d) To provide general administration support including updating reference materials, arranging claims of reimbursement on expenses and leave and passage allowance, collating returns, drafting routine documents and conducting information search; and
(e) To undertake any other secretarial duties as assigned by the principal(s).

(a) Met the language proficiency requirements of Level 2 or above in Chinese Language and English Language in the Hong Kong Diploma of Secondary Education Examination (HKDSEE) or the Hong Kong Certificate of Education Examination (HKCEE), or equivalent (Note);
(b) A minimum of 10 years' working experience in providing secretarial service, of which at least five years in the Government;
(c) Able to communicate effectively in spoken Cantonese and English; and
(d) Proficient in computer operations such as using word-processing, spreadsheet and presentation software, etc.