Duties in general include the following, which may vary for different positions:-

• (1)To provide general administrative and management support for the daily operation of the relevant office/ team, District Council, and Committees/Working Groups under District Council, such as project planning and management, resource management systems and records management, collection and analysis of statistical information, compilation of reports, etc.;
• (2)To provide secretarial and logistical support to committees, meetings, working groups, including drafting and preparation of papers, agenda, minutes, briefs and the related document in both English and Chinese, co-ordinating logistics for the smooth running of the meetings, liaising with District Council members and/or any other parties concerned, and taking follow-up actions after the meetings ;
• (3)To assist in preparing submission
• (s)to the government departments, the Legislative Council and the District Council as and when required ;
• (4)To assist in the organisation, co-ordination, monitoring and evaluation of various district projects, e.g. community involvement activities/ campaigns / projects, youth programmes and activities/ works projects, etc. be those initiated by District Council, Committees/Working Groups under District Council, and District Youth Programme Committee, etc.;
• (5)To assist in the co-ordination and organisation of publicity, promotion and public relations activities concerning the district projects/ activities/ youth programmes and activities/ works projects, etc. ;
• (6)To assist in handling procurement exercise
• (s)for the district projects/ activities/ youth programmes and activities/ works projects, etc., and performing the contract management duties ;
• (7)To assist in vetting and processing applications for various district projects/ activities/ youth programmes from district organisations, including schools and NGOs ;
• (8)To assist in allocating payment
• (s)of approved fund
• (s)to successful district organisations; and to monitor progress of district projects/ activities/ youth programmes and activities/ works projects, etc., including but not limited to vetting regular financial and progress reports, payment claims and receipts, etc. from District Council, other government departments, NGOs and/or business organisations ;
• (9)To man the reception counter of the Home Affairs Enquiry Centre ;
• (10)To manage the booking arrangements and computer system of community halls/centres ;
• (11)To assist in implementing Free Legal Advice Scheme, and providing declaration service ;
• (12)To attend to enquiries and queries from the public and other organisations, process applications from the public and related matters ;
• (13)To maintain and manage the relevant documents including information on the website for the district projects/ activities/ youth programmes and activities/ works projects, etc. ; and
• (14)To undertake any other duties as and when required.

Candidates should:-

• (1)have a bachelors’ degree from a Hong Kong university, or equivalent ;
• (2)Met the language proficiency requirement of Level 3 (Please see “Note(1)”) or above in Chinese Language and English Language in the Hong Kong Diploma of Secondary Education Examination (HKDSEE) or Hong Kong Certificate of Education Examination (HKCEE), or equivalent ;
• (3)have good command of spoken and written English and Chinese ;
• (4)have good communication and interpersonal skills, be able to work in interface with a wide spectrum of non-governmental organisations, community organisations and the public ; and
• (5)have good knowledge of common computer software applications, including MS Word, Excel, PowerPoint, and possess Chinese and English word-processing skills.