The Executive Assistant will be deployed -

• (a)to assist in liaising with event organisers and counterparts within the Government to provide necessary administrative and logistics support to the senior officers in attending functions, events or meetings;
• (b)to provide on-site support to meetings, events and conferences;
• (c)to conduct market research and analysis as appropriate to cater for public education and publicity programmes in relation to respective policy portfolio;
• (d)to provide general executive support including handling day-to-day administrative work, procurement matters, incoming correspondences, arranging meetings and the logistics, drafting correspondences, preparing meeting materials and folders, compiling returns and receiving visitors, taking photos/videos, etc.;
• (e)to handle messages and requests from event organisers/organisations and to assist in answering telephone calls and referring the subject matter to appropriate parties for timely follow up; and
• (f)to perform any other duties as assigned by senior officers.

Note: The post holder may be required to work irregular hours or overtime, including evenings, weekends and public holidays, and work outdoors [if applicable].

Candidates should have -

• (a)acquired a bachelor degree from a university in Hong Kong, or equivalent, preferably in Business Administration, Communications, Public Relations or Public Administration/Government Studies;
• (b)met the language proficiency requirement of Level 3 or above in Chinese Language and English Language in the Hong Kong Certificate of Education Examination (HKCEE) or the Hong Kong Diploma of Secondary Education Examination (HKDSEE), or equivalent (Note 1); and
• (c)at least three years’ post-degree full-time work experience in government or sizable public or private organisations in corporate communications and promotion, event management, project management, customer service or administration.

Candidates who possess the following attributes would be an advantage:

• (a)knowledge of Hong Kong healthcare system, in particular knowledge of Chinese medicine (CM) as an integral part of the healthcare system in Hong Kong, its services and development in Hong Kong;
• (b)experience in dealing with or working with the CM sector or CM-related work; and
• (c)good command in Putonghua (Note 2).

Candidates should –

• (a)have good computer skills, such as the use of spreadsheet and, Chinese and English word-processing;
• (b)have good command of spoken and written English and Chinese;
• (c)have good communication and interpersonal skills;
• (d)be receptive to advice and approachable to work as a team; and
• (e)be able to work under pressure to meet imminent deadlines.