The Contract Personal Assistant will provide secretarial and administrative support to Directorate Office of OASES. Duties include:

• (a)preparing and editing documents in both English and Chinese with accuracy and efficiency;
• (b)screening, prioritising, and routing incoming documents, files, and correspondence, and promptly alerting Directorate officers to matters requiring attention;
• (c)managing emails, documents, and presentation materials for Directorate officers. Tasks include preparing PowerPoint slides, printing, filing, tracking progress, disseminating materials to relevant officers, and issuing deadline reminders, etc.;
• (d)providing comprehensive administrative assistance, including updating reference materials, drafting routine correspondence, coordinating inter-departmental workflows, processing reimbursements, compiling returns, and conducting targeted research to support strategic initiatives;
• (e)performing general office duties such as obtaining quotations, booking air tickets, and handling claims and allowances for Directorate officers, etc.;
• (f)receiving visitors and maintaining professional communication with contacts of Directorate officers;
• (g)addressing general enquiries and managing complaints with discretion and professionalism;
• (h)maintaining the diaries of Directorate officers, arranging meetings, functions, and appointments, coordinating transport and venue bookings, and preparing relevant briefs and folders; and
  • (i)performing any other duties as assigned by senior officers.

Candidates must be permanent residents of the Hong Kong Special Administrative Region (HKSAR) at the time of appointment and should have:

• (a)a minimum of 7 years’ full-time work experience in secretarial and administrative roles, preferably supporting senior executives or directors;
• (b)Level 2 or equivalent

• (ii)Grade E or above in five subjects in the Hong Kong Certificate of Education Examination (HKCEE)

• (c)met the language proficiency requirement of Level 3

• (d)excellent interpersonal and communication skills with good command of both written and spoken English and Chinese (Cantonese and Putonghua);
• (e)attention to detail and accuracy in managing documents, correspondence and scheduling;
• (f)sensitivity to maintain confidentiality of information and handling sensitive information with discretion; and
• (g)proficient in the application of common business software such as MS Word, MS PowerPoint, MS Excel and MS Outlook, etc.